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Business Data Protection tips we can all use!

Business Data Protection tips we can all use!

It’s not uncommon for businesses of all sizes to collect and hold different pieces of data – some being very sensitive and private. However; it’s also likely that confidential business data protection may also be a lower priority for some small businesses.

Business Data Protection can be achieved with some fairly simple steps!

It’s not uncommon for people to believe that ‘it won’t happen to me’. The same goes with IT security – ‘why on earth would hackers be interested in my business?’ It’s this mentality which makes small business data interesting to hackers.

When it comes to small businesses; their IT budgets are not typically the largest and business data protection isn’t usually high on the list. Due to this; hackers don’t have to dig as deep into their repertoire of tricks to gain access to sensitive or confidential business data.

It may not even be your data that they’re after. If you deal with larger companies such as suppliers or even have them as customers – chances are that you share data with them in some form. The majority of business partnerships these days includes some form of portal, login information or external access. It’s not uncommon for third-party applications to used as a doorway to gain access to more revealing information. Slack is a well documented example of this in the last 12 months.

Now that we’ve scared the living daylights out of you (we didn’t meant to…we promise). Let’s get down to some basic tips to help with business data protection!

Tips for better business data protection

Below are some manageable tips that any business can implement to increase both client and employee data secure.

1. If you store it; make sure it’s secure.

Make sure that if you’re collecting and storing private data; that you do all that you can to keep it secure from unintended and unauthorised access. This means that all data is encrypted, business computers require a password login (even better is two factor authentication) that isn’t written on a post-it note stuck to the monitor!

2. Document your data privacy policy.

Publish your data privacy policy so that your current and any future clients are able to feel at ease. Not only will they be know that you’re aware of the importance of keeping their data safe – but can easily find the ways you’re ensuring their data is protected. This is even more important with the enforcement date of GDPR getting closer and closer.

3. Implement a solid security software suite

It’s no fluke that the data security industry is worth billions of dollars. There are many different pieces of software available on the market focused on business data protection. The main things to focus on are implementing a trustworthy, and reliable anti-virus on all machines (desktops and servers) that your business owns. Secondly; a firewall is great at stopping vulnerabilities within a network at the point of entry. If the bad guys can’t get in – then your business is less likely to be targeted moving forward.

Finally; be sure to implement a solid spam detector and filter on your mail server. One of the easiest ways for data breaches to occur is by users clicking on malicious links and files included in e-mails.

4. Educate your employees to potential threats

One of the biggest weaknesses that can effect business data protection are employees. They’re typically accessing, entering and changing sensitive information on a regular basis. This means that any small crack that they bring into the environment could be exploited to cause a data breach.

Basic training on things such as identifying phishing e-mails, current fraud schemes and if a storefront – being able to identify attempts to gain access (such as posing as suppliers delivering stock, etc.)

Generally; the more time invested into employees around the importance of data security; the more successful all other strategies implemented will be.

Phishing is a big threat against business data protection!

Phishing is a big threat against business data protection!

5. Be sure to back up your data to prevent data loss

While the majority of this article is about protecting client and employee data – be sure not to neglect your business. Effectively protect your data by implementing a backup strategy which will protect from ransomware, natural disasters and even employee error (see above).

Backup and recovery can become quite complex and difficult to monitor and maintain. Consequently; a managed backup service implemented by professionals can solve this for a relatively small cost. Test My Backups have subscription plans beginning from $199 per month; making this option affordable for businesses of all sizes!

Do you have any other business data protection strategies which you’ve implemented? If so, join the conversation below and let us know what you’ve had success with!

#datacompliance #dataprotection #GDPR

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